About

---

Before you can start using your Conference RoomDisplay you must first set up your Calendar Service provider, eg Exchange/Office365 or Google.

First you need an Exchange account.
You can basicly use any existing account, but this account must have impersonate privileges of the room-recource mailbox so the prefered way would be to have a separate "service account" set up for the Conference RoomDisplays. 

Once your Exchange environment is set up you can start the Conference RoomDisplay app an configure it.

You can use any Google account and you can use any calendar that this user have at least write permissions on, created on or shared with that account.

When you first start the App it will show the Account Settings. 

Subsequent changes 

On Windows 8, swipe from the right, chose settings and then Account settings. On Windows 10 you find the settings menu on the top menu bar.

Simply select which Calendar Service provider you are going to use.

This URL is usually the same url that you use to access Outlook Web Access (OWA) with the  "/EWS/Exchange.asmx" added at the end e.g: https://owa.yourdomain.com/EWS/Exchange.asmx

Username In the UPN form e.g. CRD-Service-Account@ad.yourdomain.com 

Password Is obviously the password for the account used 

Room Email Enter the e-mail address to the room you want to display 

Displayname Enter the name for the room. 

This is not fetched from the room mailbox displayname since these tend to be long and cryptic names.

After you filled in all information, hit "Test Connection" to validate that you can access the Exchange/Office365 room resource and that you have all the permission needed. 

If everything is okay, you should se a "checkmark" to the right. 

"X" indicates an error and a questionmark "?" means that a validation error occurred before this could be tested. 

Username, password and Authentication type will all have "X" if there is an authentication error (even though only one might be wrong)

This is usually your domain och it can be in form of a GUID that can be found in the  Azure Active Directory admin center  

This is the ClientID and Secret that was created when you registered the app in  Azure Active Directory admin center  (see the O365/Exchange online configuration section) 

Room Email Enter the e-mail address to the room you want to display 

Displayname Enter the name for the room. 

This is not fetched from the room mailbox displayname since these tend to be long and cryptic names.

After you filled in all information, hit "Get Token" to validate that you can access the Office365 room resource and that you have all the permission needed. 

If everything is okay, you should se a "checkmark" to the right. 

"X" indicates an error and a questionmark "?" means that a validation error occurred before this could be tested. 

After selecting Google as your calendar serice provider you first select Authorize

Hitting Authorization will take you to the google login form.

Sign in and allow Conference RoomDisplay to manage your calendar

Hit "Re-Authorize" to select a new/different google account.

After you compleded the authorization process, you need to go back to the Account Setting and specify wich calendar to use. 

By default, after initial authorization, the primary calendar associated with the google account is selected. 

Note You can only use calendar on which you have at least permission to "Make changes to events".  This is true even if you don´t allow booking directly from the display. You don´t however, need the be the calendar "owner". You can set up a specific account to use on all your displays, share calendars to that account (with the above permissions), and then select which calendar to use.

This acts like kind of a screensaver since you don´t want to use the windows built-in screensaver (see Windows 8/10 setup). You can specify on which days and during which time during these days that the display should be active.
Outside these settings the screen goes completly black if nothing is booked. 30 minutes before an upcomming event the display will still  activate and stay active during the event.  

Logo Select a logo to be displayd in the top left corner. The image is resized to 150x150px.  

Background Select a backgruond picture for the display. Picture will be stretched. 

X X Button to the right will remove Logo/Background picture.

If this toggle is on, an icon that allows calendar booking directly from the display is shown in the top right corner. 

Consider the following before enabling:
When a calendar booking is made from the display, it is made from the "CRD-service-account" useraccount. This means that the user will not normally be able to change or delete this booking afterwards (from their own Outlook or Google calendar). 

Also the organizer will show the Rooms name.

This will enable/disable the "Book Meeting" feature, directly from the display, if the room is availabe. 

In a public environmen you might not want to have this feature enabled. 

Note: To compleatly disable the possability the book the room directly from the display, you must also disable "Caledar booking"

Enabling Autocancel will have the following effect.  

• You must press "Start Now" on the display when you enter the room to actively start the meeting. Otherwise the meeting will automatically be removed after the autocancel timeout has expired.
• If the room is available, you will be able to start the meeting up to 15 minutes prior to the actual start time from the display by pressing "Start Next Now". 

You can PIN-code protect Account settings and Customization menu. In a public environment you might not want everyone to be able to acces and customize the display. 

Default PIN when you first enable this feature, the PIN is set to  1234. 

After the display is unlocked, it will be accessable for 2 minutes without entering the PIN everytime you access the menu.

PBX prefix

A special case where some outlook PBX/auto-attndant will let you control the auto-attendant by specifying a three letter prefix followed by a (:) in the subject line of a meeting. (e.i. MET: My meeting). 

If you set this switch to "Hide PBX prefix" any three letters followed by a (:) will be skipped. So in the above example the display would show "My meeting". 

On the Exchange server you need to create a service account that the Conference RoomDisplay uses to be able to make Quick-bookings, end meeting early, auto-cancel meetings etc. If you are not the Exchange administrator of your domain please consult with her/him before going any further. The service account needs:  

1. "Full Access" to the room-resource calendar
2. "Application Impersonation" privileges 

The following powershell commands shows an example on how to set impersonate privileges in an office365 environment for a account named "RoomDisplayServiceAccount"

PS>$UserCredential = Get-Credential 

PS>$Session = New-PSSession -ConfigurationName Microsoft.Exchange -ConnectionUri https://.../ -Credential $UserCredential -Authentication Basic –AllowRedirection 

PS>Import-PSSession $Session

The following will create a scope named "Room Mailboxes" that applies to all Room Mailboxes in your organization 

PS>New-ManagementScope -Name "Room Mailboxes" -RecipientRestrictionFilter {RecipientTypeDetails -eq "RoomMailbox"}

The following will create a scope named "Room Mailboxes at OrgUnit" that applies to all Room Mailboxes within a specific organizationalUnit

PS>New-ManagementScope -Name "Room Mailboxes" -RecipientRoot "ad.yourdomain.com/orgunit" -RecipientRestrictionFilter {RecipientTypeDetails -eq "RoomMailbox"}

The following assigns the needed ApplicationImpersonation role for the user "RoomDisplayServiceAccount" within the scope "Room Mailboxes" created above.

PS>New-ManagementRoleAssignment –Name "ConferenceRoomDisplay" -Role:ApplicationImpersonation –User "RoomDisplayServiceAccount" –CustomRecipientWriteScope "Room Mailboxes"

As default, Exchange will substitute the Subject with the Organizer when you send a meeting request to a room mailbox. This is often an unwanted behavior.

Use the following command to prevent this from happening. 

PS>Set-CalendarProcessing -Identity "Your Room mailbox Name" -DeleteSubject $false -AddOrganizerToSubject $false

Exchange/Office365  

• Exchange server 2010+ or Office365
• Service account with impersonate privileges and full access rights on room-resource mailboxes
• At least one room-resource mailbox.

Google  

• A google account.

• Windows 8.1 or Windows 10 (touch device)
• Must be able to access Google or Exchange Web Services (EWS)
• Disable screensaver and powersavings.

Either Username, password or Authentication type is wrong.
Or
The user lacks the Application Impersonate role.

Indicates that the EWS URL is incorrect. Althouth it might be valid exchange URL it is not the correct Exchange Web Service URL. the url is usually the Outlook web access url followed by  /ews/exchange.asmx.

For office365:

https://outlook.office365.com/ews/exchange.asmx

on-premise example:

https://owa.yourdomain.com/ews/exchange.asmx

Indicates that the EWS URL is incorrect (se above). Unable to bind to EWS.

Incorrect room e-mail address.

Check if password is applied.
Probible cause i that the password is missing for a "new" user e.i. a user that has not previously been stored in the password vault.